Registration

REGISTRATION INSTRUCTIONS

Before you register one or more persons online, please read all instructions and ensure you know the participant's chosen activities. Have your online CWEA password ready for all those you are registering.  

Discrepancies may result in delays at registration onsite. All conference attendees, including speakers and exhibitors, are required to register for the Annual Conference.

If you're having trouble with your online registration or need other assistance, please contact Member Services right away. Call 510.382.7800 x4 or email memberservices@cwea.org. We're happy to help.

PRE-CONFERENCE WORKSHOPS
Important: Pre-Conference Workshops Are Not Included in Conference Registration

If you wish to attend any of the pre-conference workshops on Tuesday, you must register for them separately and pay an additional fee. These workshops are optional and not included in the main conference registration, which begins on Wednesday. Lunch is provided for workshop attendees.

ATTENDEE JUSTIFICATION LETTER

Need help requesting permission from your supervisor to attend AC25? Download and use our attendee justification letter.

GROUP DISCOUNTS

For information on our Group Discounts for ten or more registrants, please contact Member Services at memberservices@cwea.org.

EARLY BIRD REGISTRATION FEBRUARY 11

Registering by the early bird deadline entitles you to a discounted rate, and your registration materials will be ready for you upon arrival at the CWEA Registration Desk. Register early to save time onsite and to take advantage of the lower conference rates.

MEMBER-DISCOUNTED RATES

Only CWEA, WEF, or CA-NV AWWA membership qualifies for member-discounted rates and memberships will be verified. The additional cost of a non-member registration rate will be applied toward one year of CWEA membership.

RETIRED MEMBERS

Retired members are eligible for a special registration rate. CWEA Bylaws state that a retired member is any person retired from and not currently affiliated professionally or technically with the water quality field.

STUDENT REGISTRATION

Full-time students are eligible for free registration. This does not include extra fee-based meals, technical tours, and other activities which can be purchased separately. Please contact Member Services to finalize your registration. Students must submit current verification of units.

SPOUSE/GUEST REGISTRATION

Spouses/guests can participate in the Icebreaker Reception, access the Expo, and receive a drink ticket for each Expo reception. Since you must be registered for the conference as an attendee to earn contact hours, spouses/guests are not eligible for contact hours.

EXHIBITOR BADGES

Please reference your exhibitor profile where you reserved your booth space for badge allocation and instructions. If you have questions, please contact Nicole Agnone at exhibit@cwea.org

ACADEMICS REGISTRATION

Full-time employees of academic institutions are eligible for our discounted Academics registration fee. Please contact Member Services to finalize your registration.

CONFERENCE MEAL EVENTS

Please indicate which conference meal events you will be attending by checking the appropriate box online. Note the number attending plus the cost in the space provided.

CANCELLATION POLICY

Cancellations: Written cancellation requests must be received at least three business days before the event’s start date. A 25% cancellation fee will apply.
Substitutions: Written substitution requests must be received at least three business days before the event’s start date. No fee will apply for substitutions.
Less than 3 Day Notice/Day-of Program Cancellations/No-Show/ No Substitution: No refunds or credits will be issued. Refund Process: Refunds, minus the 25% cancellation fee, will be issued within three business days of an approved cancellation request.

HOTEL REGISTRATION

Reserve hotel rooms here.
Deadline to book rooms within the CWEA room block: Thursday, March 27, 2025.

REGISTRATION PAYMENT

Payment can be made by check or money order payable to: CWEA 2025 Annual Conference. Credit card payments are also accepted through CWEA’s secure website (ac.cwea.org). Those who submit payments with an Early Bird Registration fee after Feb. 11 will be billed for the difference. All fees for conference registration shall be paid in full at the time of registration. Full payment may be made by credit card, money order or check in order to complete your registration. Purchase orders are also acceptable. You must be registered for the conference as an attendee to receive CWEA contact hours.

REGISTRATION QUESTIONS

Registration questions may be directed to Member Services at memberservices@cwea.org or 510-382-7800 x4.

SPEAKER & FACILITATOR QUESTIONS

Speaker questions may be directed to Melanie Guillen, Education & Events Manager, at mguillen@cwea.org.

HOSPITALITY SUITES

While CWEA welcomes hospitality suites for our members, the hours must not conflict with any conference event. Hospitality suites may be available at the conference hotels. All hospitality events (both on-site and off-site) must be arranged/approved. Please send an email request to Melanie Guillen with your organization, details of proposed event, preferred evening, and contact information.

DISCLAIMER

CWEA and its Board members and volunteers are not responsible for the actions of speakers or the content of their sessions. No endorsement is implied or given of any persons or their philosophies, ideas, or statements, nor of any products or processes, nor of any organizations or companies who volunteer to serve as speakers at the conference or exhibitors who purchase display space in the Expo.